To collect school fees online in Ghana, send each family an invoice for the term that they can pay by MoMo or card, in full or in parts, and track who has paid. On Paylead, invoices show Part paid and Overdue at a glance, parents get receipts, and one-off fees (excursions, PTA levies, uniforms) can be paid through a simple link.
Term fees: invoices
- Create your free Paylead account in the school's name.
- Go to Invoices → New invoice: send an invoice.
- Add the parent and the line items: "Term 1 fees: Kwame Mensah, Class 4", plus feeding or bus if separate.
- Set the due date and turn on part payments so parents can pay in instalments.
- Send it by email and share the link on WhatsApp.
- Track Sent, Part paid, Paid and Overdue in your invoice list.
See also how to accept part payments.
One-off fees: payment links
Excursions, PTA levies, graduation, books: a reusable payment link with a fixed amount, a limit and an expiry date. Every payment shows the parent's name and phone number.
Uniforms and books
Sell them as physical products with sizes, for pickup at school.
What it costs
Online payments cost 4% + GH₵ 1. On GH₵ 2,000 fees that is GH₵ 81. Withdrawals to the school's MoMo or bank account cost a flat GH₵ 5. Invoices and payment links are on the free plan.
Tips for bursars
- Use the school's own payout account.
- Give the bursar their own login (Business plan): invite your team.
- Remind parents before the due date with an SMS campaign.
Frequently asked questions
Can parents pay in instalments?
Yes, with part payments allowed on the invoice.
Can parents abroad pay?
Yes, by Visa or Mastercard.
Do parents get receipts?
Yes, for every payment, and the invoice can be downloaded as a PDF.
Can we see who is behind?
Yes. Late invoices show as Overdue.
